Importance of communication

The way a person communicates and puts his or her point forth is an important prerequisite of good communication. The ideas need to be communicated clearly and concisely for the other person to understand. Whether in personal or professional lives communication is the main activity that binds relationship together.

Communication ensures each member of an organization realizes his value. Control and coordination between departments and groups are ensured through proper communication. Individuals know whatever is expected and ensures that the plans of the organization are understood and adhered to. Communication within the team members increases cohesiveness and reduces stress. Several problems like omission, distortion and bias within an organization are a result of lack of communication, which can be reduced and removed through efficient communication.

Communication between individuals can be enhanced by recognizing an appropriate media for the communication process. Electronic, verbal and written methods though impersonal are effective methods of communication. Video conferencing, interviews and meetings require face to face, personal communication and so there is a need of interpersonal skills. The clearest and most appropriate means of communication is the written form. There can be several forms of writing like memoranda, annual reports, house journals, notices, forms and forms.

Visual communication, a powerful medium of putting forth ideas has often been overlooked, includes films, videos, slides and charts. These provide a clear and immediate message and are being increasingly used today. Fax, telex, e-mails, internet and document imaging are quick ways of providing clear messages.